Email everyone on site

Use this to tell everyone who is on site right now about something that affects them: the car park is closed, a fire alarm test is due, or a site is closing early.

Steps

1. Go to Admin → Overview.
2. Click Email everyone on site.
3. Under Send to everyone signed in at, choose a site or All sites.
4. Check the blue box: it says exactly who the email goes to, and who it doesn't.
5. Type a Subject and your Message.
6. Click Send and confirm.

Who gets it

• Staff on site who have an email address on their People record.
• The people visitors are visiting, if they aren't already on the list, so they can pass the message on.

Visitors themselves don't get it: Clavarius doesn't keep visitors' email addresses. Staff without an email address don't get it either; the box names them so you can tell them another way.

Good to know

• Everyone gets their own copy, so nobody sees who else it went to.
• The email says Sent by Admin at the bottom. Replies don't come back to you, so say how to reach you if you need an answer.
• It's listed in Today's activity on the Overview page and under Reports → Emails sent.
• If you refresh the page straight after sending, the same message isn't sent again.
• In an evacuation, use the Signed-in List and live roll-call instead: they're built for that.